Welcome To The Retreat at Illinois!
Welcome to Your Move-In Day Guide! We understand that moving can be a whirlwind of excitement and stress, which is why we're here to ensure your transition into your new living space is as smooth as possible. This page is your comprehensive resource for everything you need to know leading up to and on move-in day. From essential paperwork to handy tips, we've got you covered.
Move-In Procedures
We're thrilled to welcome you to your new home! To ensure a hassle-free move-in experience, we've outlined a step-by-step guide to streamline the process. Take a look at the sections below to learn more about your move-in times, where to pick up keys, what you need to complete ahead of time to qualify for Fast Pass Move-In, and more.
What To Expect Move-in Day
Your contract begins on 08/17/2024, and the earliest your apartment will be available for move-in is 08/17/2024. Please arrive at 905 Welch Drive, Urbana, IL 61801 no earlier than 8:00 AM. When you arrive, please park anywhere inside the gates. Move in times for your assigned floors are listed below.
| Times | Area/Building/Floor |
|---|---|
| 8:00 am - 8:30 am | Birchmore A Furnished + Birchmore B Furnished + Birchmore B Unfurnished |
| 8:30 am - 9:30 am | Milledge A Unfurnished |
| 9:30 am - 10:30 am | Milledge A Furnished |
| 10:30 am - 11:00 am | Lumpkin A Unfurnished + Lumpkin A Furnished |
| 11:00 am - 11:30 am | Pulaski Flat Unfurnished |
| 11:30 am - 12:00 pm | Pulaski Flat Furnished |
| 12:00 pm - 1:00 pm | Pulaski Townhome Unfurnished + Pulaski Townhome Furnished |
| 1:00 pm - 2:00 pm | Cloverhurst Unfurnished |
| 2:00 pm - 3:00 pm | Cloverhurst Furnished |
| 3:00 pm - 3:30 pm | Lumpkin B Unfurnished + Lumpkin B Furnished |
| 3:30 pm - 4:00 pm | Milledge B Unfurnished + Milledge B Furnished |
| 4:00 pm - 5:00 pm | Stafford Unfurnished + Stafford Furnished |
View The Move-In Map
Welcome to your move-in day! To ensure a smooth arrival process, please follow the steps shown on the map below. Our move-in map will guide you to the right place for your move-in. Simply follow the designated route and signage to reach your destination. If you have any questions or need assistance along the way, our friendly staff will be available to help.
1. VIP FAST PASS will enter through WELCH DR.
2. Continue passed the Clubhouse to MACOMBER DR.
3. Left onto BROSKY DR. and proceed to the VIP FAST PASS tent and check in.
4. NON VIP residents will enter through WELCH DR.
5. Park on the North side of WELCH DR. and enter the Clubhouse to check in.
6. Please expect a wait if you are not a VIP FAST PASS resident, we will help you as fast as we can.
7. AFTER receiving your move in packet please proceed to your unit and begin moving in your belongings. Dumpsters will be Located on WELCH DR. and MACOMBER DR. for you to dispose of any move in materials. PLEASE DO NOT dispose of food waste in the large dumpsters. Food waste will need to be taken to the trash compacter located on your on the North West corner of WLECH DR. by unit 1002.
Fast-Pass Move-In Checklist
We offer Fast Pass move-in options for your convenience. In order to qualify for this option, be sure you've completed all the items listed in the drop downs shown here, including any move in check list items shown in the ResidentPortal. Please note, failure to complete these items ahead of time may result in longer wait times during key pickup. Let's make your move-in process swift and seamless!
Checklist
On move-in day, we will verify that the full month’s installment, fees, and any outstanding paperwork are complete before giving out keys. Please note that we only accept certified checks; cash and money orders will not be accepted. If you choose to pay online before your arrival, please ensure to bring a copy of the online confirmation. Your first month’s installment is due no later than 08/03/2024. It’s crucial to ensure all fees and your first month’s installment are paid on time to secure your unit and prepare for move-in day.
To make an online payment, click below to access or set up your resident portal.
Resident Portal
As a condition of the Housing Contract, residents are required to carry liability insurance. To satisfy this requirement you have two options - purchase liability insurance and provide proof of coverage to the leasing office or do nothing. If no action is taken, you will be automatically enrolled in the Landlord Liability Protection Program. Please see attached flyer for more detail.
Download Flyer
Our property is proud to be pet friendly! Whether or not you are bringing a pet, all residents are required to register with PetScreening even if you do not have a pet. Please click the link below to read more and complete your pet screening application.
Pet Screening Application
Utility accounts are already established in Landlords name for your unit. Make sure you have created your ResidentPortal. Go paperless and go green! Providing your email address will allow you to receive a copy of your bill electronically each month. Statements sent to your email will contain a link that will automatically direct you to ResidentPortal where you can pay your bill.
Resident PortalAdditional Resources
We are proud to offer our residents the opportunity to build their credit through an optional program called RentPlus. For more information on RentPlus program benefits or for information on how to opt-out of the program, click the link below or contact the office.
Download Flyer